Hey Zcash Community!
This is the first community update since the MGRC election results were finalized on September 18th.
We have spent much of the last two weeks getting situated and learning about how we can communicate with each other effectively. We also established this “MGRC Updates” section of the forums to post updates, a @ZcashGrants forum tag, and a new Discord channel for MGRC related live chat on the Zcash Community Discord server.
Even though there are only 5 of us we live in different time zones and have various jobs and work schedules so finding a regular time and day we all can meet was a bit tricky. But now that we have that part out of the way we are getting to work.
Yesterday, October 7th, we had our first face-to-face zoom meeting to introduce ourselves and start chipping away at the many high-level issues that the MGRC needs to establish to become a functional and effective organization for the Zcash Community.
We have also committed to provide the community with minutes of our meetings similar to what the Zcash Foundation board publishes https://www.zfnd.org/about/board-minutes/ but with greater detail.
October 7th 2020
- Hudson Jameson
- Sarah Jamie Lewis
- Chris Burniske
- Holmes Wilson
- Mario Laul
Confirmed the following agenda:
- Conflicts of interest and code of conduct
- Directors and officers (D&O) liability insurance
- Major Grants (MG) metrics to be created by the Zcash Foundation (ZF)
- Compensation for Major Grants Review Committee (MGRC) members
- Outreach and communications channels, incl. ZF’s grants platform
- Grants administration process
- Next meeting details
Meeting was scheduled to be one hour, but was extended to 1.5hrs to touch upon all topics on the agenda.
1. Discussed conflicts of interest and code of conduct
Unanimously agreed that the MGRC will begin operations subject to the same conflict of interest policy that governs the ZF’s Board of Directors, i.e. members must recuse themselves when voting on proposals where they have a financial interest. The MGRC will solicit community input on the Zcash Forum on how to further specify this policy if needed. Decided that Shawn will raise the COI topic on the forum to get feedback. Code of Conduct was not discussed at this time, to be addressed in future meeting.
2. Discussed D&O insurance
Decided that Chris will discuss if there is a need and options for D&O insurance with Antonie Hodge at the ZF, and that the topic will be revisited in a future MGRC meeting.
3. Discussed MG key metrics
Decided that Shawn will reach out to Antonie Hodge at the ZF to get clarity on the expected timeline with regard to MG “key metrics” which the Zcash Foundation is committed to providing the MGRC in ZIP-1014.
4. Discussed Compensation for MGRC members
Chris and Mario expressed that they don’t require compensation for their work on the MGRC. Hudson, Sarah, and Shawn expressed interest in getting compensated for their work. Unanimously agreed that Hudson, Sarah, and Shawn will accept the $500 per month per member stipend provided by the ZF, based “on the assumption that there may be an average of 3 meetings a month and 2 hours of time reviewing grants at a rate of $100.00 USD per hour” (source). Holmes remains undecided if he will accept compensation at this time.
Decided that the topic of hours committed and compensation will be revisited in a future meeting once there is more clarity on how much work will be required from different MGRC members and whether the MGRC should explore options for additional compensation or hiring administrative support staff.
5. Discussed outreach and communication channels, including adopting ZF’s grants platform
Unanimously agreed that communication channels initially should require as little maintenance as possible, but at minimum must include a dedicated resource for users to get essential information about the MGRC grant process and a Twitter account.
Decided that prior to having all procedural details in place for processing grant applications, the MGRC will limit its public communications to the Zcash Forum, and that Shawn will contact Antonie Hodge at the ZF to discuss the logistics of the MGRC adopting the existing ZF grants platform (https://grants.zfnd.org/) to create a grants administration solution for the MGRC. Based on that discussion with the ZF, the topic of creating and maintaining outreach and communication channels will be revisited in a future meeting.
Decided that the MGRC should change its name to better reflect its mission for the Zcash Community. Chris will start a shared Google sheet for collecting potential new names for the MGRC. To be re-visited at the next meeting
Decided that the MGRC meeting minutes should list topics discussed and decisions made at the meeting similar to the ZF board minutes, and minutes will get published shortly after the meeting in a dedicated section on the Zcash Community Forum by Shawn.
6. Discussed grant process
Unanimously agreed that prior to formalizing any parts of the grant administration process, the MGRC needs clarification from the Zcash Foundation on key metrics (as specified by ZIP-1014) and options with regard to using the existing ZF grants platform.
Decided that Holmes will start a shared document for the MGRC members to start outlining the most important aspects and objectives with regard to grant administration. This document will need to be aligned with requirements specified in ZIP-1014 and metrics prescribed by the ZF. Eventually, it may evolve into a supplementary ZIP to formally clarify how the MGRC operates.
Discussed next meeting details
Decided that the next MGRC meeting will take place next week at the same time.